Meeting Cost Calculator

Estimate the true financial impact of your meetings. Account for attendees, hourly rates, and overhead to optimize your organizational efficiency.

Meeting Context

Meeting Title

Duration (Min)

Overhead

Frequency

Currency

Attendees

Total Meeting Cost

Recurring Cost

Cost Per Minute

Person-Hours

Cost Per Attendee

Average investment per person for this session.

Efficiency Score

How It Works

Understanding the logic and mathematics behind the precision.

Core Algorithm

Total Cost = (Σ Hourly Rates × Duration) × Overhead Multiplier

We factor in every participant's time plus organizational overhead to give you the most accurate financial impact of your collaboration.

The Hidden Cost

Most businesses only look at the agenda. This tool exposes the true salary burn rate happening in real-time during your meetings.

Overhead Factor

Beyond salary, employees cost the company in benefits, office space, and equipment. A 1.2x to 1.5x multiplier accounts for these essential expenses.

ROI Thinking

By visualizing the cost, teams are encouraged to keep meetings lean, focused, and only include essential personnel.

Frequently Asked Questions

A standard industry multiplier is 1.2 to 1.4. This accounts for employer taxes, health insurance, office space, and other 'fully burdened' costs associated with an employee.

Yes. All calculations happen locally in your browser. No meeting titles, attendee names, or salary data is ever sent to our servers.

Try the 'Rule of 7': for every person over seven in a meeting, decision-making effectiveness drops by 10%. Use this tool to justify smaller, more focused groups.